Internship

Fall 2013 Internship Application Packet

DEADLINE: Due Monday April 29, 2013 by 9AM

Please drop off a completed application and resume in person or via-email to:

 

Juan Pereyra
Graduate Assistant for LGBTQ Affairs
Student Union, Room 404
(520)621-7585
jpereyra@email.arizona.edu
deanofstudents.arizona.edu/LGBTQaffairs

 

                                

INTERNSHIP DESCRIPTION
This internship is a collaborative program with LGBTQ Affairs and Pride Alliance and focuses on the development of programming and events for lesbian, gay, bisexual, transgender, questioning and allied students, staff, faculty, and alumni at The University of Arizona. This position will work directly with LGBTQ Affairs Staff and the Student Directors for Pride Alliance. All internships must be completed for course credit either through an intern’s home department, or for EDL credit.

Objectives:

  • Work with Pride Alliance and LGBTQ Affairs to develop and implement campus-wide programs for LGBTQ and allied students, staff, faculty and alumni

  • Serve as a leader on campus for LGBTQ and allied issues.

  • Develop collaborative relationships with appropriate organizations on campus and in the larger community.

  • Represent Pride Alliance and LGBTQ Affairs as necessary on planning committees.

  • Conduct program evaluations and develop recommendations for LGBTQ programs and events at the University of Arizona.

Responsibilities of this position include:

  • Participate as a member of the LGBTQ Programming Board and attend weekly meetings.

  • Serve as a chair on the LGBTQ Programming Board and take the lead on agreed upon projects and events. Chair positions include, but are not limited to, Social Event Chair, Educational Event Programming Chair, Health & Wellness Chair, Queer Film Series Chair, LGBTQ Career Services Chair, LGBTQ Support Group Chair, Rainbow Graduation Chair,  Coming Out Week Chair, Transgender Awareness Week Chair, Marketing  Chair, Outreach Chair, and Historian.

  • Participate in the coordination, design, and implementation of LGBTQ Affairs and Pride Alliance outreach and educational efforts.

  • Work in collaboration with the Cultural Centers, Women’s Resource Center, ASUA, Residence Life, Wingspan, Southern Arizona Gender Alliance, EON, GLSEN and other relevant organizations and departments to create projects that are relevant to as many groups as possible across campus.

  • Represent Pride Alliance and LGBTQ Affairs at outreach events.

  • Work with campus and community partners in support of the goals of LGBTQ Affairs.

  • Assist with the marketing of all LGBTQ programs, including managing the Pride Alliance and LGBTQ Affairs websites, Listservs and Facebook groups.

  • Assist in fund development.

  • Assist with evaluation and assessment of programs and services offered.

  • Assist with administrative tasks such as mailings, program publicity, data base updates, web page updates, and administrative tasks for Safe Zone, a program designed to teach people how to be supportive allies to LGBTQ people.

  • Organize Pride Alliance space and create passive education for the space.

Credit Assignment:

All internships must be completed for a minimum of 2 course credits either through an intern’s home department, or for EDL credit. (60 hours per credit, average of 4 hours per week per credit) 

Minimum Qualifications:

  • One year experience at The University of Arizona or previous experience with LGBTQ issues

  • 2.0 cumulative GPA

  • Demonstrated passion for LGBTQ issues

Preferred Qualifications:

  • Previous experience in a leadership role

  • Previous experience with campus-wide programming

  • Demonstrated ability to multi-task and manage time

Expectations

Time Commitment

  • Interns must complete office hours and will be assigned weekly shifts in Pride Alliance. Interns completing 2 credits must complete a total of 120 hours per semester, which averages to 8 hours per week, and interns completing 3 credits must complete a total of 180 hours per semester, which averages to 12 hours per week.

    • Interns must complete their office hours in the Pride Alliance office or at Pride Alliance events, unless otherwise arranged.

  • Interns must complete a mandatory orientation and training on Monday January 7, 2013 (from 12-5pm) and Saturday, January 12, 2013 (from 10am-8pm)

  • ALL Interns must be available every Friday from 3-5pm for the weekly Intern meeting and on Wednesdays from 5-7pm for the weekly Pride Alliance General Meetings and Events.

    • These meetings are MANDATORY for all interns

    • Interns may miss one meeting during the semester if advance notice (48 hours) is given.

  • Interns will be expected to spend some of their time tabling on the mall and engaging in other outreach efforts. A specific schedule will be determined during the semester, but in general, tabling is mandatory and is typically from 11am-1pm on weekdays.

  • Interns are expected to attend a minimum of half of Pride Alliance and LGBTQ Affairs events throughout the semester, and attending more is preferred. This means that you must put all events on your calendars at the beginning of the semester or as they are planned and prepare to ask for those dates off work or from your other commitments.

  • If you know you must miss a meeting or office hours, you must give 48 hours notice.

  • Interns are expected to continue to engage in professional development opportunities throughout the semester; opportunities will be shared throughout the semester.

Email:

  • Most day-to-day communication is done via email. As an intern, you must get in the habit of checking your email every day.

  • It is expected that interns read and respond to all emails and phone calls from Pride Alliance and LGBTQ Affairs members within 72 hours. This means as an intern, you must check your email every day and respond, even with a short sentence like, “Got it!” or “I understand and I can do that!,” within 3 days.

  • Interns must cc their point person for every project/event they are working on. Interns will know who their point people are and are required to cc them on all correspondence unless otherwise decided (which is rare). This means that ANY communication done via email MUST be cc’d to one of the Student Directors or the Program Director.

Evaluations and Paperwork:

  • During the first week of the internship, interns will:

    • Submit a copy of their contract with the appropriate academic department OR completed EDL paperwork to Internship Supervisor (Jennifer Hoefle)

    • Meet one-on-one with Internship Supervisor to agree upon site specific requirements for internship, including chair positions

    • Submit a 2-page Goal Setting Paper

  • Throughout the semester:

    • Interns must submit monthly time logs by the last day of the month

    • Interns are required to meet with the Internship Supervisor for a mid-semester evaluation

  • End of the Semester Requirements for Interns:

    • Interns must submit a Reflection Paper (3-5 pages in length)

    • Interns must complete a final time log

    • Interns must submit a "how-to" for all events and projects completed during the semester

    • End-of-semester evaluation with Internship Supervisor

Finally, an internship cannot be fulfilled until all requirements are met. If your projects are not complete, if you have not completed your office hours, or if you have not attended half of the semester’s events by the end of the semester, you will not pass your internship—which would entail receiving a failing grade for the semester.